Shared Link Expiry & Permission Audit
Catch overshared Drive links before they become a security risk
Nora audits all shared Drive files weekly, identifies links with open permissions or no expiry set, and flags them for cleanup. Get a report of who has access and suggestions to lock things down.
Every week, Nora audits all files and folders you've shared, checking permission levels and link expiry dates. It generates a report showing which links are shared publicly, which are open to your domain, and which have no expiry. You get recommendations: 'This client folder was shared 6 months ago—consider removing access' or 'This template is public to anyone with the link—make it viewer-only.' Nora can auto-revoke permissions older than a threshold (e.g., 180 days) or downgrade public links to viewer-only, with your approval. Essential for compliance, data privacy, and teams handling sensitive documents.
How it works
- Query all shared files and folders in Drive
- Extract permission details: owner, shareable link, expiry, access level
- Identify overshared items (public, no expiry, or older than threshold)
- Cross-reference with a company contact list to classify shares
- Generate audit report with remediation suggestions
- Optionally auto-remove expired or orphaned shares
Frequently asked questions
What does "Shared Link Expiry & Permission Audit" do?
Nora audits all shared Drive files weekly, identifies links with open permissions or no expiry set, and flags them for cleanup. Get a report of who has access and suggestions to lock things down.
How long does setup take?
Under 5 minutes. Connect your tools and Nora handles the rest.
Which tools does this use?
Uses Google Drive, run by your Operations Manager.
How much time does this save?
Saves approximately 2-4 hours per week, running every monday at 9:00 am.