FreshBooks Time-Off & Timesheet Digest
Weekly summary of logged time and billable hours with utilization metrics.
Nora pulls timesheets from FreshBooks, calculates billable vs. non-billable hours, and shows utilization per team member. Helps identify bottlenecks, idle time, and staffing imbalances.
Service companies live and die by billable utilization. This automation runs weekly and pulls timesheet data from FreshBooks, calculating billable hours per employee, projects billed, and hourly rates. It compares each team member's utilization to target (e.g., 75% billable minimum) and flags under-utilization or burnout (over-hours). The report shows top billable projects, which projects are losing money (billing less than cost), and which team members are on track. You can segment by department or team. Some teams use this to auto-alert managers when someone drops below 60% billable so they can reassign work. For agencies, this drives invoicing accuracy—Nora can auto-create invoice line items for time logged, reducing manual data entry. Most teams improve billing by 10–15% within a quarter by catching unbilled hours and optimizing resource allocation.
How it works
- Nora queries FreshBooks timesheets for past week
- Calculates billable vs. non-billable hours per employee
- Computes utilization percentage and compares to target
- Identifies unbilled time and flags for invoicing
- Flags under-utilization or burnout (over-hours)
- Sends report with recommendations for resource reallocation
Frequently asked questions
What does "FreshBooks Time-Off & Timesheet Digest" do?
Nora pulls timesheets from FreshBooks, calculates billable vs. non-billable hours, and shows utilization per team member. Helps identify bottlenecks, idle time, and staffing imbalances.
How long does setup take?
Under 5 minutes. Connect your tools and Nora handles the rest.
Which tools does this use?
Uses FreshBooks, run by your Finance Manager.
How much time does this save?
Saves approximately 2 hours/week, running weekly on friday at 4 pm.