FreshBooks Invoice Reminder Automation
Send automatic payment reminders when invoices are near due, then escalate if overdue.
Nora monitors FreshBooks invoices and sends reminders 2 days before due date, then again at 7 and 14 days overdue. Customizable by client and invoice amount. Reduces manual follow-up and improves collection rates.
Invoice follow-up is a proven way to improve payment speed, but remembering to send reminders is tedious. This automation runs daily and queries FreshBooks for unpaid invoices. For invoices due in 2 days, Nora sends a polite reminder email to the client with the amount, due date, and payment instructions. If an invoice goes overdue, Nora automatically sends a second reminder at 7 days past due and a final one at 14 days past due. You can configure escalation—for example, the 14-day reminder can mention a late fee or request a payment plan discussion. The automation respects client preferences (e.g., no reminders for certain clients) and skips invoices you mark as 'disputed' or 'in negotiation.' Integrates with Gmail so reminders feel personal, not robotic. Most clients respond to the 2-day pre-due reminder and pay on time; those who don't get progressively firmer follow-up. Cash flow improves by an average of 8–12 days per cycle.
How it works
- Nora queries FreshBooks for unpaid invoices
- Identifies invoices due in 2 days and sends first reminder
- Tracks overdue invoices and sends escalation at 7 days past due
- Sends final reminder at 14 days past due with firm language
- Respects client exclusion list and dispute flags
- Logs all reminders and responses for audit
Frequently asked questions
What does "FreshBooks Invoice Reminder Automation" do?
Nora monitors FreshBooks invoices and sends reminders 2 days before due date, then again at 7 and 14 days overdue. Customizable by client and invoice amount. Reduces manual follow-up and improves collection rates.
How long does setup take?
Under 5 minutes. Connect your tools and Nora handles the rest.
Which tools does this use?
Uses FreshBooks and Gmail, run by your Finance Manager.
How much time does this save?
Saves approximately 3 hours/week, running daily at 8 am.